This article is the third part of our self-learn series. The initial setups in Admissions should be performed after completing the initial setups in Marketing. Once the initial setups in Admissions is completed, kindly read Self-Learn Finance.Admissions is a module available for Sqayy CMS users upon subscription. The admissions module allows user to keep track of applicant statusmanage student and applicant’s informationperform semester registrationmanage intakemanage academic sessionmanage registration days and manage student status.User would no longer have to keep student and applicant information in a spreadsheet. This demolishes the practice of having different list of students according to departments. All departments will have the same list of students and applicants. Staff can also change the student status of multiple students at once. This is particularly useful when staff wants to update the status of students to Graduated.

Daily Tasks

Daily tasks refers to processes that must be performed by marketing staff on a daily basis. Take note that the tasks in this article do not necessarily match the SOP of a campus.

As a marketing staff, they are responsible to manage prospect and perform marketing activities. The list of tasks are like so:

Initial Setups Checklist

In Sqayy CMS, a single module such as Admissions is dependent on how other modules were configured. This means that the settings in General, Academic, Finance and etc are related to how well the admissions module can function. As an integrated system, user needs to perform initial setups that are not in Settings > Admissions before admissions module can be rolled out.

Refer to the table below for the initial setups that must be completed in the correct sequence before user can proceed with using admissions module.

Directory Feature To Do Checkbox
Settings > Academic Faculty
  • Create faculties
Settings > General System Preference
  • All fields are updated
Organization Information
  • All fields are updated
    • All items are updated
  • All fields are updated
Access Level
  • Add new access level
  • Tick relevant features in the access level
  • Save access level
  • Add new staff
  • Note that password is IC No/Passport
  • Update all fields
Settings > Admissions Document Types
  • Add document types
Letter Templates
  • Add letter templates
Student ID
  • Set student id format
Application Form
  • Hide fields for application form in staff portal (Staff Application)
  • Mandatorize fields for application form in staff portal (Staff Application)
  • Hide fields for online application form (Online Application)
  • Mandatorize fields for online application form (Online Application)
Education Level
  • Add new education level if necessary
  • Update education level if necessary
  • Add subjects to the education level if necessary
Settings > Academic Grading Scheme
  • Add grading scheme
  • Add courses
  • Add programs
Document Checklist Revision
  • Mandatorize document types
  • Hide document types
Study Plan
Settings > Finance General
  • Update all fields
Account Types
  • Add account types
  • Add taxes
Course Price
  • Add course price
  • Add invoice notification
Payment Method
  • Add payment method
  • Add bank
  • Add transaction approver
  • Add academic
Sponsor Status
  • Add sponsor status
  • Add sponsor
Online Payment
  • Update all fields
Adjustment Type
  • Add adjustment type
Academic Session Billing Date
  • Update all fields
Transaction Types
  • Update all fields
  • Update all fields
Chart of Accounts
  • Add account codes
Fee Structure
  • Create instalments
  • Add fines
Admissions Intakes
Academic Sessions
  • Add academic session

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