This article is the fourth part of our self-learn series. The initial setups in Finance should be performed after completing the initial setups in Admissions. Once the initial setups in Finance is completed, kindly read Self-Learn Academic.

Finance is a module available for Sqayy CMS users upon subscription. The finances module allows user to generate bills, record payments, send invoice reminders, record refunds, generate ageing reports, allow students to print receipt and more.

User would no longer have to keep student and applicant information in a spreadsheet. This demolishes the practice of having different list of students according to departments. All departments will have the same list of students and applicants. Finance staff will not have to worry about generating bills to students that are not Active as system will auto generate bills only to Active students.

As a part of the self-learn series, this article will explain how finance staff can perform their daily tasks by using Sqayy CMS. This article also provides readers with an initial setup checklist that must be performed before finance module can be utilised.

Daily Tasks

Daily tasks refers to processes that must be performed by finance staff on a daily basis. Take note that the tasks in this article do not necessarily match the SOP of a campus.

As a finance staff, they are responsible to manage bills, payments and invoice reminders. The list of tasks are like so:

Initial Setups Checklist

In Sqayy CMS, a single module such as Finance is dependent on how other modules were configured. This means that the settings in General, Academic, Admissions and etc are related to how well the finance module can function. As an integrated system, user needs to perform initial setups that are not in Settings > Finance before finance module can be rolled out.

Refer to the table below for the initial setups that must be completed in the correct sequence before user can proceed with using finance module.

Directory Feature To Do Checkbox
Settings > Academic Faculty
  • Create faculties
Settings > General System Preference
  • All fields are updated
Organization Information
  • All fields are updated
  • All items are updated
  • All fields are updated
Access Level
  • Add new access level
  • Tick relevant features in the access level
  • Save access level
  • Add new staff
  • Note that password is IC No/Passport
  • Update all fields
Settings > Academic Courses
  • Add courses
  • Add programs
Settings > Finance General
  • Update all fields
Account Types
  • Add account types
  • Add taxes
Course Price
  • Add course price
  • Add invoice notification
Payment Method
  • Add payment method
  • Add bank
  • Add transaction approver
  • Update all fields
Sponsor Status
  • Add sponsor status
  • Add sponsor
Online Payment
  • Update all fields
Adjustment Type
  • Add adjustment type
Academic Session Billing Date
  • Update all fields
Transaction Types
  • Update all fields
  • Update all fields
Chart of Accounts
  • Add account codes
Fee Structure
  • Create instalments
  • Add fines

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