Daily Tasks
Daily tasks refers to processes that must be performed by academic staff on a daily basis. Take note that the tasks in this article do not necessarily match the SOP of a campus.
As an academic staff, user is responsible to . The list of tasks are like so:
- Offer courses by faculty for an academic session – Courses must be offered before user can create classes for the course. This should be done before an academic session begins. Courses are not offered based on multiple factors such as shortage of lecturers, lack of facilities or shortage of students.
- Create a class – User can create classes easily. Classes can also be duplicated.
- Add students to a class – Once a class has been added, staff needs to add students to classes. User can copy the list of students from classes that already have students.
- Record class attendance – Staff can record class attendance in real time through staff portal. This makes it possible for a campus to abolish the practice of printing attendance sheets on a daily basis. Management can set the dateline for attendance entry. If the dateline is due, lecturers will not be able to key in attendance.
- Update class attendance – Attendance keyed in can be updated. If a student is absent from class on Monday, staff can update attendance record if the student gives an MC on the following day.
- Record assessment marks – Assessment marks can be keyed in once lecturers have graded student’s assessment or observed students.
- Update assessment marks – Assessment marks can be update. This is usually done after senate meeting. Management can disable this feature.
Initial Setups Checklist
In Sqayy CMS, a single module such as Academic is dependent on how other modules were configured. This means that the settings in General, Finance, Admissions and etc are related to how well the academic module can function. As an integrated system, user needs to perform initial setups that are not in Settings > Academic before academic module can be rolled out.
Refer to the table below for the initial setups that must be completed in the correct sequence before user can proceed with using academic module:
Directory | Feature | To Do | Checkbox |
Settings > Academic | Faculty |
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Settings > General | System Preference |
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Organization Information |
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References |
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Phrase |
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Access Level |
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Staff |
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Barring |
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Settings > Admissions | Document Types |
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Settings > Academic | General |
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Course Group |
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Course Type |
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Course Status |
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Grading Scheme |
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Assessment Type |
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Academic Status |
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Academic Status Rules |
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Attendance Type |
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Attendance Warning |
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Credit Hour Completed |
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Courses |
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Programs |
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Study Plan |
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Settings > Finance | General |
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Account Types |
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Taxes |
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Course Price |
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Notification |
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Payment Method |
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Bank |
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Approver |
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Academic |
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Sponsor Status |
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Sponsor |
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Online Payment |
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Adjustment Type |
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Academic Session Billing Date |
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Transaction Types |
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Penalties |
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Chart of Accounts |
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Fee Structure |
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Instalment |
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Fines |
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Admissions | Intakes |
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Academic Sessions |
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