Daily Tasks
Daily tasks refers to processes that must be performed by exam staff on a daily basis. Take note that the tasks in this article do not necessarily match the SOP of a campus.
As an exam staff, user is responsible to manage exam results, manage exam slips and manage exam schedules. Exam unit is also responsible to generate exam index no if management enables the feature. Academic staff such as lecturers, are responsible to key in exam results and student attendance for exams. The list of tasks are like so:
- Create exam schedule – Exam unit can create exam schedules. System will check for clashing of invigilators and venue. Meaning to say, it is not possible for users to slot invigilators to oversee exams conducted at the same time. The same logic applies to venue
- Generate exam index no – User can generate exam index no. Key in prefix such as DIT1804 and the system will generate the running number. For example, DIT180401 where ’01’ is the running number white ‘DIT1804’ is the prefix
- Publish exam slip – User no longer needs to fill in exam slips for each students as the system automatically generate exam slips based on student information that is stored in the system. Once published, students can view and print their exam slips from student portal. System can also automatically bar students from viewing their exam slips in student portal
- Record exam results – Lecturers need to key in examination marks
- Record exam attendance – Lecturers can key in student exam attendance
- Publish exam results – Exam unit can publish exam results for students to view in student portal
Initial Setups Checklist
In Sqayy CMS, a single module such as Exam is dependent on how other modules were configured. This means that the settings in General, Finance, Academic and etc are related to how well the exam module can function. As an integrated system, user needs to perform initial setups that are not in Settings > Exam before exam module can be rolled out.
Refer to the table below for the initial setups that must be completed in the correct sequence before user can proceed with using exam module:
Directory | Feature | To Do | Checkbox |
Settings > Academic | Faculty |
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Settings > General | System Preference |
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Organization Information |
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References |
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Phrase |
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Access Level |
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Staff |
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Barring |
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Settings > Admissions | Document Types |
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Settings > Academic | General |
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Course Group |
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Course Type |
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Course Status |
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Grading Scheme |
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Assessment Type |
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Academic Status |
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Academic Status Rules |
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Attendance Type |
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Attendance Warning |
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Credit Hour Completed |
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Courses |
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Programs |
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Study Plan |
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Settings > Finance | General |
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Account Types |
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Taxes |
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Course Price |
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Notification |
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Payment Method |
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Bank |
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Approver |
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Academic |
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Sponsor Status |
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Sponsor |
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Online Payment |
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Adjustment Type |
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Academic Session Billing Date |
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Transaction Types |
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Penalties |
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Chart of Accounts |
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Fee Structure |
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Instalment |
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Fines |
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Settings > Facilities | Facility Type |
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Facility Block |
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Facility |
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Settings > Exam | General |
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Result Slip |
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Exam Reminder Slip |
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Exam Slip |
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Result View |
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Exam Transcript |
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Admissions | Intakes |
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Academic Sessions |
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